<![CDATA[How best to maintain records for home tuitions]]>I am engaging a private tutor to teach Science and Maths to my DD. How best can I maintain records of lessons, payments, etc, so that disputes can avoided? I will keep records in my notebook and the tutor will also keep records in her notebook but is there a common document for to fall back upon in case of dispute? Can someone guide me please…

]]>https://forum.kiasuparents.com/topic/46731/how-best-to-maintain-records-for-home-tuitionsRSS for NodeFri, 15 May 2026 20:07:01 GMTMon, 03 Dec 2012 10:51:04 GMT60<![CDATA[Reply to How best to maintain records for home tuitions on Tue, 16 Oct 2018 04:31:18 GMT]]>Most parents actually just use whatsapp to track the lessons conducted as well as check in with their child after each lesson. Most tutors are extremely flexible with lessons too, so per lesson payment fees would be good.

]]>https://forum.kiasuparents.com/post/1878998https://forum.kiasuparents.com/post/1878998Tue, 16 Oct 2018 04:31:18 GMT<![CDATA[Reply to How best to maintain records for home tuitions on Tue, 30 Jan 2018 12:15:05 GMT]]>Pay per lesson is the best. No need to spend extra effort to remember when I need to make payment to the tutor. No dispute either.

]]>https://forum.kiasuparents.com/post/1831498https://forum.kiasuparents.com/post/1831498Tue, 30 Jan 2018 12:15:05 GMT<![CDATA[Reply to How best to maintain records for home tuitions on Tue, 30 Jan 2018 09:03:53 GMT]]>I am a h2 maths tutor. Some students prefer to pay me per lesson. Some pay in advance. For those who pay me per lesson, they pay me by cash or through the app DBS Paynow or DBS Paylah. For those who pay in advance, I have a form to ask the student to sign each lesson.

]]>https://forum.kiasuparents.com/post/1831472https://forum.kiasuparents.com/post/1831472Tue, 30 Jan 2018 09:03:53 GMT<![CDATA[Reply to How best to maintain records for home tuitions on Mon, 21 Jan 2013 21:30:12 GMT]]>Payment by lesson is easier when u first start as u are not sure if the tutor is right for your child or if you wish to stop tuition immediately for whatever reason. Also if tutor or child is ill or not free then no lesson and therefore no payment. There will not be the issue of "make-up" classes.


Once you and child are comfortable with tutor then work out the form of payment that best works for u. As long as there is a record which is accurate and contemporaneous with the lesson then such a record should be sufficient in the event of a dispute. Getting the tutor to sign off is the best of course but not so crucial as to make your record useless if not signed off.

]]>https://forum.kiasuparents.com/post/943256https://forum.kiasuparents.com/post/943256Mon, 21 Jan 2013 21:30:12 GMT<![CDATA[Reply to How best to maintain records for home tuitions on Mon, 21 Jan 2013 18:08:24 GMT]]>Some methods:

1. Parents pay per lesson.
2. You provide a book. The kids sign every end of lesson.
3. Give the kids a small book to record. You just stamp, with the date every end of lesson.

If there are still dispute after applying those methods, leave the students. He/she is not genuine customer. 😃

]]>https://forum.kiasuparents.com/post/943239https://forum.kiasuparents.com/post/943239Mon, 21 Jan 2013 18:08:24 GMT<![CDATA[Reply to How best to maintain records for home tuitions on Sun, 13 Jan 2013 10:09:09 GMT]]>Some of my students' parents do not keep track of the number of lessons. So they ask me to inform them when it's time to make payment. I appreciate their trust in me. However, I will make it a point to indicate on the calendar on the child's desk (if any) for each lesson he/she has with me. I also keep a record in my own notebook. In case the parents want to check the number of lessons, I can show them my record.


I have parents who make payment by cash, cheque and internet transfer. I'm fine with any payment mode so long they pay me on time 😄

I would advise parents to also keep track on the number of lessons at their end for cross-checking.

]]>https://forum.kiasuparents.com/post/936959https://forum.kiasuparents.com/post/936959Sun, 13 Jan 2013 10:09:09 GMT<![CDATA[Reply to How best to maintain records for home tuitions on Sat, 08 Dec 2012 05:04:03 GMT]]>Last time my tutor has this notebook that I keep after every lesson sign and write down a summary of what was done for that lesson.

]]>https://forum.kiasuparents.com/post/915750https://forum.kiasuparents.com/post/915750Sat, 08 Dec 2012 05:04:03 GMT<![CDATA[Reply to How best to maintain records for home tuitions on Sat, 08 Dec 2012 05:01:38 GMT]]>Normally i write on the calendar and also in a notebook. After every lesson, tutor will sign off.

]]>https://forum.kiasuparents.com/post/915749https://forum.kiasuparents.com/post/915749Sat, 08 Dec 2012 05:01:38 GMT<![CDATA[Reply to How best to maintain records for home tuitions on Tue, 04 Dec 2012 16:19:47 GMT]]>The easiest way is to pay for each lesson. That will eliminate any confusion.

]]>https://forum.kiasuparents.com/post/914119https://forum.kiasuparents.com/post/914119Tue, 04 Dec 2012 16:19:47 GMT<![CDATA[Reply to How best to maintain records for home tuitions on Mon, 03 Dec 2012 16:36:33 GMT]]>Issue payment voucher, with or without duplicate. Indicate cheque number on it : (e.g.) POSB _______ Sign off on planner. If you want to keep physical copies of proof of payments, attach payment vouchers or fund transfer slips onto planner as well plus initial the transaction number on the planner. iBanking transfer, initial on planner and sign off. To be fair, both parent and tutor sign on this record.

]]>https://forum.kiasuparents.com/post/913634https://forum.kiasuparents.com/post/913634Mon, 03 Dec 2012 16:36:33 GMT<![CDATA[Reply to How best to maintain records for home tuitions on Mon, 03 Dec 2012 16:22:46 GMT]]>as a tutor, I am fine with the payment mode and frequency preferred by the parent. Some of the parents pay me on every lesson taught while some follow every 4th lesson. To make it easier for those busy parent, I also suggest we go by the month. If there is 5 week, then the fee is prorated. The good thing about monthly basis is parent just have to take note of any cancellation of lesson. (if really missed any date, they can check using handphone any SMS sent to cancel lesson) . If there isn’t any cancellation for that particular month, parent just pay by the number of week.


Fyi, I used to have a parent who get ready a planner with the month and date on it. Each time I turn up for lesson, I will sign on the date. She will count the number of signature and pay me on every 4th lesson which require me to sign on the planner.

Another parent choose to pay me by lesson and prepared what SAHM_Tan had suggested to you. After lesson, she will pass me the payment and sign to acknowledge it.

]]>https://forum.kiasuparents.com/post/913631https://forum.kiasuparents.com/post/913631Mon, 03 Dec 2012 16:22:46 GMT<![CDATA[Reply to How best to maintain records for home tuitions on Mon, 03 Dec 2012 12:19:36 GMT]]>You can buy an exercise bk and divide the columns into dates, timing, date when payment is made and a column for sign off by the tutor. This exercise bk can be kept by you. If the tutor wants a duplicate, I guess he/she can use the hand phone to take a pic.


Frequency of payment is made bet you and the tutor/ agency. But I guess on the 4th lessons bah.

]]>https://forum.kiasuparents.com/post/913514https://forum.kiasuparents.com/post/913514Mon, 03 Dec 2012 12:19:36 GMT<![CDATA[Reply to How best to maintain records for home tuitions on Mon, 03 Dec 2012 12:17:28 GMT]]>You can buy an exercise bk and divide the columns into dates, timing, date when payment is made and a column for sign off by the tutor. This exercise bk can be kept by you. If the tutor wants a duplicate, I guess he/she can use the hand phone to take a pic.


Frequency of payment is made bet you and the tutor/ agency. But I guess on the 4th lessons bah.

]]>https://forum.kiasuparents.com/post/913511https://forum.kiasuparents.com/post/913511Mon, 03 Dec 2012 12:17:28 GMT<![CDATA[Reply to How best to maintain records for home tuitions on Mon, 03 Dec 2012 11:55:29 GMT]]>

SAHM_TAN:
Get the tutor to sign off after each lesson and payment ?

Where should I get the tutor to sign off? Is there some standard form or on a random piece of paper? Should duplicates be maintained? Are payments made with every class or every month? Can I pay by cheque or internet? How to avoid disputes in such cases? Please let me know as I am terribly confused.

Thanks again for your help...

]]>https://forum.kiasuparents.com/post/913505https://forum.kiasuparents.com/post/913505Mon, 03 Dec 2012 11:55:29 GMT<![CDATA[Reply to How best to maintain records for home tuitions on Mon, 03 Dec 2012 10:56:50 GMT]]>Get the tutor to sign off after each lesson and payment ?

]]>https://forum.kiasuparents.com/post/913477https://forum.kiasuparents.com/post/913477Mon, 03 Dec 2012 10:56:50 GMT